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Employers have to give all employees a pay slip within 1 working day of their pay day, even when they’re on leave.
What information must be on the pay slip?
Pay slips have to include:
Note: employers who pay a defined benefit interest into a defined benefit fund don’t have to include these contributions in the pay slip.
Should leave balances be on pay slips?
While it is best practice to show employee’s leave balances on their pay slip, it’s not a requirement. Employers need to tell employees their leave balance if they ask for it. See Time and wages records for more information.
Employers can only deduct money from an employee's pay in certain circumstances. See the Permitted deductions page for details.
Any permitted deduction will also need to be shown on the employees pay slip and in the employers time and wages records.
What happens if I don’t give my employees pay slips?
Fair Work Inspectors can give employers a fine (penalty infringement notice) for not giving employees proper pay slips or keeping the right records. Fair Work Inspectors can also take employers to court if their failure to meet the requirements is serious, wilful or repetitive.
Electronic pay slips
Electronic pay slips must have the same information as paper pay slips. They need to be given to each employee by email or into a personal account. They cannot just be stored in a database.
Best Practice Tip
It’s best practice for employers to: